DVHS Thunder Board
Next Meeting:
Desert Vista High School Thunder Room (Faculty Dining Room in Cafeteria)
Desert Vista High School Thunder Room (Faculty Dining Room in Cafeteria)
President :
Vice President:
Treasurer:
Recording Secretary
Communications Secretary
Remember to update us with your new booster club officers every year! Email your meeting minutes reflecting your club's elections to: dvhsthunderboard@gmail.com.
President :
- Preside at all meetings of the Thunder Board and/or Booster Club.
- Sign contracts properly entered into by the Thunder Board.
- Ensure all tax returns are filed in a timely manner.
- Participate in regular communication with representatives of Desert Vista High School administration and/or activity coach/sponsor.
- Provide inputs to the proposed agenda for any given Thunder Board meeting, ensuring that all major items known to be up for consideration at the meeting are shown on the agenda.
- Perform such other duties as assigned by the Thunder Board and its Officers.
Vice President:
- Act for the President in the absence of both the President and the President-Elect.
- Be a signatory on the bank account.
- Maintain and make available a calendar of all approved fundraising events.
- Be a member of the Fundraising Committee.
- Perform such other duties as assigned by the Thunder Board and its Officers.
Treasurer:
- Prepare a proposed annual budget for the Thunder Board’s review and approval.
- Prepare monthly financial statements and report to the Thunder Board members.
- Be a signatory on the Thunder Board bank account.
- Be responsible for communications with the Internal Revenue Service, and for all reports required by the internal Revenue Service including the signing of tax documentation.
- Maintain possession of the IRS Determination Letter.
- Assist booster clubs in setting up proper recordkeeping documentation for IRS purposes and District policies and communicate IRS compliance guidelines.
- Make disbursements as approved by the Thunder Board.
- Be a member of the Financial Review committee.
- Perform such other duties as assigned by the Thunder Board and its Officers.
Recording Secretary
- Take minutes at all Thunder Board meetings and submit to the membership for approval by the following meeting.
- Serve as custodian of the Thunder Board records, including meeting minutes, reports of officers, and committees; and official correspondence.
- Keep the official membership roll.
- Ensure these bylaws and the policies and procedures handbook are available for reference at
- each meeting.
- Issue the notification of meetings and the official agenda.
- Serve as correspondence secretary.
- Serve as the Communications Secretary if desired by the individual and approved by Thunder Board. This provision allows, but does not require, one person to serve in both roles simultaneously.
- Perform such other duties as assigned by the Thunder Board and its Officers.
Communications Secretary
- Maintain and update the Thunder Board web site as needed.
- Compile and maintain email distribution lists.
- Send emails to people needing regular updates or interaction with Thunder Board and facilitate communication among relevant parties.
- Serve as the Recording Secretary if desired by the individual and approved by Thunder Board. This provision allows, but does not require, one person to serve in both roles simultaneously.
- Perform such other duties as assigned by the Thunder Board and its Officers.
Remember to update us with your new booster club officers every year! Email your meeting minutes reflecting your club's elections to: dvhsthunderboard@gmail.com.
Our Mission
The mission of the Thunder Board is to support and encourage participation in the educational, athletic, and co-curricular opportunities offered to the students of Desert Vista High School by:
- Educating booster clubs, coaching staff, and activity sponsors regarding the role of the Thunder Board and its obligations of conducting business as a tax- exempt and public charity organization.
- Encouraging the communication and sharing of ideas between Desert Vista High School booster clubs, coaching staff, and activity sponsors.
- Promoting fundraising ideas within booster clubs.
- Assisting in facilitation and resolution of matters brought to the attention of the Thunder Board.
- Establishing policies and procedures to be used by the Thunder Board, booster clubs, coaching staff, and activity sponsors as guidelines for conducting business. These guidelines will be included in the Desert Vista Thunder Board Book of Policies and Procedures.